For events agencies Proposal + run-sheet in one

Close the brief.
Then run the whole event.

Your producers are juggling proposals in Keynote, budgets in Google Sheets, run-of-show in Monday, and supplier updates in WhatsApp. Frameboard collapses the commercial layer and the event hub into one shared workspace your client can actually log into.

Watch 90-second demo
9.2
average hours an events agency spends assembling one mid-size corporate event proposal - before a venue is locked.
Frameboard industry benchmark, UK events agencies 6-50 people, 2025.

Events don't lose on creative.
They lose on speed and certainty.

The brand Marketing Director wants a conference proposal by Friday. You've got three venues, four caterers, two suppliers for stage build. Your pitch turns into a 38-slide Keynote. The client opens it on a train and can't scroll. Here's what changes.

Before - how event proposals ship

  • Senior producer rebuilds the same 40-slide Keynote from last year
  • Budget gets pasted from a Google Sheet that nobody trusts
  • Venue visuals live in Dropbox, supplier quotes live in email
  • Version 4 goes out Thursday. Version 7 goes out Monday
  • Client forwards it to finance. Finance can't find the commercials
  • Signed contract lives in DocuSign, run-sheet lives in Notion, nobody has one view

After - a Frameboard event proposal

  • Paste the brief. AI drafts narrative, venue shortlist and creative concept in your voice
  • Pick packages: 2-day conference, brand activation, hybrid stream - all from your catalogue
  • Budget presented as clean line items: production / venue / catering / staffing / AV
  • Venue visuals, supplier reels and past event footage play inline
  • Client approves and pays the deposit on the same URL
  • Proposal becomes the live run-of-show hub. Both sides see the same status, files and timeline

What an average Frameboard events agency ships in a quarter

Based on aggregate usage from our early-adopter cohort running 8-40 events a year.

Proposal turnaround
14min
From brief paste to client-ready event proposal. Was 8-12 hours.
96% faster than Keynote rebuild
Deposit conversion
2.4x
Clients pay the deposit 2.4x faster when approval and payment live in the same link.
70% paid inside 72 hours
Delivery coordination hours
-48%
Hours lost to status emails, version mix-ups and supplier chase-ups.
One hub, one source of truth

How an event pitch actually moves through Frameboard

No platform demos. No onboarding calls. Your producers ship their first proposal in under 15 minutes, end-to-end.

1

Paste the brief

Drop the client's RFP or discovery notes into Frameboard. AI parses format, audience size, budget and key milestones.

2

Pick from your catalogue

Conference production, brand activation, hybrid stream, venue-finder, post-event film - all packaged with visuals, testimonials and pricing.

3

Send one branded link

Client reads the proposal, watches past event reels, and sees a clean commercial breakdown. You see every open, scroll and forward.

4

Close + deliver in one place

Client e-signs and pays the deposit. The proposal becomes a live run-of-show hub with kanban, milestones, supplier tracker and file store.

“
Client QBR prep used to take a day. Now it takes an hour because the hub already has every milestone, file and budget line in one place.
UK events agency, 24-person team (early-adopter cohort)

Questions we hear from events agency MDs

We run events using Asana / Monday / Notion. Does Frameboard replace those?

For proposals and the shared deal workspace, yes. Internally your production team can keep using Asana or Monday for deep project ops - Frameboard is the layer the client sees. Most of our events customers deprecate client-facing Notion pages and keep Asana for internal ops only.

Can we embed venue walkthroughs, previous event highlight reels and supplier decks?

Yes. The catalogue accepts YouTube, Vimeo, Mux uploads and hosted PDFs. Everything plays inline - no downloads, no "view in Dropbox" links. Clients watch a 45-second highlight reel before they hit pricing.

Our budgets have tiers - production fee, pass-through venue cost, staffing scale-factor. Can Frameboard handle that?

Yes. Line items support quantity scaling, dependent pricing, and pass-through cost markers. Clients see a clean fee / pass-through / VAT / grand total - and you see the true margin in your own view.

What about deposit logic - we need a staged payment schedule.

Frameboard's Stripe integration supports deposit + milestone payments. You define the schedule (e.g. 30% on approval, 40% 30 days before event, 30% on delivery). Clients approve once and each stage fires automatically.

Do clients actually log in to the hub, or does it become another dead tool?

Our approval + payment flow routes clients through the hub as part of closing the deal - they're already logged in before delivery starts. Hubs with staged-payment triggers see 92% of clients log back in at least once a week during delivery.

How does pricing work for a 15-25 person events agency?

A 20-person events agency on Business at £74/seat/month (annual) is around £17,760/year. Enterprise at £112/seat/month (annual) lands near £26,880/year and adds SSO and a CSM. Normally paid back by the second faster-won event. Full pricing at myframeboard.app/pricing.

Pitch your next event in under 15 minutes.

Free for 14 days. No card required. Your next brief can ship as a live proposal today.

Or book a 20-minute walkthrough with our founder.